Leadership Administrative Support, Senior Leadership Team
Full-Time, Contract (Approximately 12 months in length)
This posting is the result of a current vacancy
London, Ontario (London Zone)
- Application Deadline: October 27, 2026 -
This position performs duties and will have responsibilities consistent with directly supporting leadership, operational functions and administrative and reporting requirements for all designated programs across the Thames Valley region. Additional responsibilities will include supporting the administrative and clerical support functions to ensure that services are provided in an effective and efficient manner.
This administrative position works directly with the designated Director(s) or Vice-President(s) to support the administrative needs within their portfolio. These responsibilities will vary based on the portfolio and may include assisting Leaders with coordinating meeting schedules and taking minutes, facilitating recruitment and interview processes, communicating with candidates, staff members and the Leadership Team, and generating reports or presentations.
Consider revitalizing your career and making a difference in your community by joining our team!
WHAT WE'RE OFFERING:
- What you'll be making - $25.68 to $29.56 per hour (Specialized Admin Grid)
- The above are initial rates; with grid increases as per policy
- Internal staff members will be placed on the appropriate grid based on their current rate of pay, up to Level 8 of the grid
- When you'll work - 70 hours biweekly; Monday-Friday, 8:30am-4:30pm with a 1-hour unpaid break; this is an in-office position
- Your pension plan –Immediately eligible for optional enrolment in the Healthcare of Ontario Pension Plan (HOOPP)
- What your benefits will be – 9% in lieu of benefits
HOW YOU WILL BE MAKING A DIFFERENCE:
- Provides high-level administrative support to designated Vice Presidents and select members of the Senior Leadership Team, as directed
- Coordinate and take minutes at Extended Leadership Team (XLT) meetings
- Maintains executive calendars, meeting schedules, and appointments, ensuring all required background materials and documentation are prepared and distributed in advance
- Organizes leadership meetings and prepares, distributes, and follows up on reports, briefing materials, agendas, and related documentation
- Supports internal and external virtual and hybrid meetings, including managing connectivity issues, monitoring participant engagement, facilitating polling functions, coordinating breakout rooms, and troubleshooting technical concerns
- Acts as a backup to the Executive Office Administrator, as required
- Assists with the development of presentations, executive communications, reports, and other professional documents
- Interacts with all levels of staff, community partners, stakeholders, consultants, and external organizations to coordinate activities and expedite action on behalf of executive leadership
- Responds independently to inquiries, ensuring appropriate follow-up, information sharing, and resolution of issues within established authority
- Monitors assignments and deliverables on behalf of executive leadership and follows up with partners to ensure deadlines and commitments are met
- Establishes, maintains, and retrieves confidential records, files, correspondence, and documentation while maintaining the highest level of confidentiality and discretion
- Assists with grant proposal development, funding submissions, official correspondence, letters, and other professional writing activities
- Assists with the development, maintenance, and analysis of spreadsheets and reporting tools.
- Provides project coordination and project management support for organizational initiatives, strategic priorities, and special projects
- Supports consultants engaged by the organization by coordinating communications, meetings, documentation, and project deliverables
Support with Program Initiatives, program operations and human resources:
- Assists with written reports and proposals, including those related to the expansion and/or modification of services, as well as those related to the documentation and reporting requirements of funding and accrediting bodies
- Works with Leaders and staff members to create and revise systems and program procedures by analyzing operating practices, record-keeping systems and forms; assists with implementing changes
- Acts as a communication liaison within the department and the broader organization, as well as between other stakeholders and partners
- Assist with room booking enquiries and office supply inventory
- Take lead to ensure program coverage as needed for planned and unplanned employee absences consulting with Managers and Director if required
- Others duties as required
WHAT YOU'LL NEED TO APPLY:
Criminal Record Check Requirements
Successful candidates must have a Criminal Record Check completed in the last six months. Interested applicants who reside in the City of London and are in need of a Criminal Record Check (CRC) are encouraged to apply for one as soon as possible as CRC’s in the City of London are currently taking approximately 5 weeks to be processed and offers of employment cannot be made without receipt of a CRC.
We require the following qualifications:
- Post-secondary education in administrative or payroll studies, or equivalent work experience (primary proof of credentials will be required during the hiring process i.e. original degree/diploma or official transcript)
- Valid driver’s licence and access to a vehicle
- Current, satisfactory Criminal Record Check (CRC)
- Demonstrated ability to attend work regularly
We prefer the following qualifications:
- Experience prioritizing multiple needs
- Minimum 1- 2 years experience in not-for-profit agencies
- Extensive working knowledge of MS Office Professional and strong computer skills
- Knowledge of Human Resources Fundamentals
- Knowledge of mental illness and co-occurring complex issues
- Bilingual in both official languages, preferred; Une préférence sera accordée aux personnes possédant des compétences dans les deux langues officielles du Canada
INTERNAL APPLICANTS: To be considered as an internal applicant, current staff members are reminded to apply using their @cmhatv.ca or @slwar.ca email address.
Get your application in by – October 27, 2026
Our recruitment process allows us to learn about your previous work experience, your qualifications and your commitment to fulfilling our vision. While we appreciate the interest of all applicants, only those individuals being considered for a position will be personally contacted by someone from the interview team.
We welcome and encourage applications from all members of our community including persons of any gender, gender identity, gender expression, or sexual orientation, persons with disabilities, Indigenous persons, and members of visible minorities. If you require accommodations related to a disability at any point during the recruitment process, please contact Human.Resources@cmhatv.ca
Legal Notifications:
- For legal purposes our full business name is: Canadian Mental Health Association Thames Valley Addiction and Mental Health Services
- Artificial Intelligence is not currently employed in our recruitment processes
